In this article:
Are you still creating invoices manually?
If you're managing 400+ participant conferences and events, you already know the basic registration platform isn't enough.
You need a system built specifically for the daily complexity—from multiple ticket types and sophisticated payment requirements to managing all your events financial work, including invoicing, payments, refunds, and accounting reports.
This administrative burden is why event organizers are switching to Checkin.
Why?
For starters, Checkin can reduce your event accounting workload by up to 95%.
In this article, you’ll learn why event organizers in the Nordics are choosing Checkin to move beyond simple registration solutions and start automating the boring stuff.
Think of Checkin as your event assistant that never sleeps. It handles everything you need to run a successful event:
All those hours you'd normally spend on invoices, spreadsheets, and admin tasks?
Checkin does them automatically, so you can focus on making your event amazing.
Your participants get a smooth, professional experience. You get your time back.
Full disclosure: If you genuinely love the thrill of hunting down late payments, view Excel as your safe space, or get a rush from manually handling endless order changes — Checkin will disappoint you.
We automate the boring stuff so ruthlessly that you'll be left with nothing but time to focus on what actually matters: creating unforgettable events.
Most event registration platforms just handle registration. Checkin does registration and all your financial work:
Other platforms leave a gap between selling tickets and managing your money. That gap forces you to do tons of manual work in your accounting solution.
Checkin closes that gap for you.
Jobs that used to take hours? Now they take a few clicks. Your accountant gets clean, ready-to-use reports. You get to focus on your event instead of paperwork.
Your payoff: If you handle finances yourself, you save hours every week. If you pay an accountant, you'll save money—because they'll spend way less time on your books.
Why this matters:
Did you know that an average event organizer handles 2,864 documents and 4,000 accounting lines per quarter, including invoices, receipts, credit notes, payments, and refunds? Among these, 982 are invoices and 114 are credit notes.
Manually creating these in an accounting system takes about 101 hours per quarter, costing around € 10 750 at a standard accounting rate. A total of € 43 000 annually.
And that doesn't even include other document types.
(For a more detailed overview of "How much you can save on accounting with Checkin", visit our blog)
What Checkin does differently:
The attendee selects their preferred payment method (invoice, card, or mobile payment app), and the rest is automated, including reminders and debt collection.
With Checkin, participants are invoiced automatically when reserving their tickets or your team invoices them after an order change has been made. You can make order changes and create a new invoice in 10 seconds. Credit notes take about a minute.
Everything happens directly in Checkin—from automatic invoicing to bi-weekly reports your accountant can use immediately.
The result:
You can reduce the accounting workload for your event(s) to just 5 hours (instead of 101 hours) per quarter—costing only € 540, or € 2 150 per year.
That’s a 95% cost reduction.
Using Checkin, you can also reduce accounting lines from 4,000 to 35 on average—an 88% reduction.
Instead of posting detailed transactions per customer, Checkin summarizes data into predefined account categories (e.g., ticket sales, food sales), and detailed data remains accessible in Checkin when needed.
(Source: How much you can save on accounting with Checkin)
Why this matters:
Your events aren't simple. You have early bird pricing, group discounts, workshop capacity limits, meal preferences, and accommodation coordination to keep track off.
Basic tools won’t help you save time; they will break under this level of complexity.
What Checkin does differently:
The result:
With Checkin, you will work more time efficient whilst having full control — even when your event setup is complicated.
Why this matters:
Why would you pay the same for your event registration solution whether your event succeeds or fails?
Why would you pay monthly fees when your events are seasonal?
What Checkin does differently:
The result:
Our goals are aligned because our success, is our success. Which is why we can honestly say that we want to offer you all the help we can to help you succeed with your event.
Why this matters:
Your brand reputation is on the line. When participants register for your conference or exclusive training program, they should see YOUR brand at every touchpoint - not a third-party registration platform logo.
What Checkin does differently:
The result:
Your brand can make a difference and help lift the quality of your user experience and the overall quality of your event. With an abundance of events, your brand is what will set you apart from your competition.
Why this matters:
When organizing events in the Nordics, your participants want to use Vipps, Swish, and MobilePay to pay for their tickets. You need reports with the correct VAT, and you want support in your time zone - not generic solutions built for other markets.
What Checkin does differently:
The result:
With our payment solutions, there will be no payment headaches, no compliance worries, no 3 AM support tickets.
Beyond these five core differentiators, Checkin includes features that organizers use every single day:
“We saw the immediate need for a solution that allows us to work more efficiently,” says Guro Sandersen, Project leader at ODA-network.
“Time is our most limiting factor, so we needed better, smarter solutions. With Checkin we save over 50 hours on handling registrations and administration alone. Which makes a huge difference for us and our volunteers.”
“Using Checkin is so easy and so seamless! It's amazing to see that Checkin is committed to making the job we do as easy as possible, “ says Hege Svendsen, Managing Director at The Norwegian Data Association (DND)
“We managed to get rid of so many tasks that wasted our time. We can now get more work done without having to hire extra personnel. Checkin just works, which makes me super happy!”
“Checkin allowed the marketing team to stay in full control of the signups. We were able to invite our entire team to collaborate and be part of the process.
However, the marketing team never lost control. And Checkin basically cut our time in half when it came to signup management.” says Amelia Holmsen, Head of Community Marketing, TwentyThree
Different events face different challenges. Here's how Checkin adapts to yours:
Managing a conference means juggling hundreds of details—registrations, payments, speaker coordination, exhibitor management, and post-event accounting.
Checkin handles the complex logistics so you can focus on creating an unforgettable experience.
What you get:
Course organizers need more than basic registration—you need tools that handle certifications, track attendance, and manage ongoing participant relationships without adding administrative burden.
What you get:
For multi-day festivals & concerts
Large-scale events with thousands of attendees, multiple venues, and complex logistics need a platform that won't buckle under pressure. Checkin is built to handle crowds, coordinate vendors, and process check-ins in real-time.
What you get:
“I needed something that could make my everyday work easier. With Checkin, that’s exactly what I found,” says Ingvild Ryggen Carsten, Managing Director at GeoPublishing events.
“We use Checkin for registrations, hotel bookings, and communication with participants. Checkin’s accounting module has also made things easier.
We save both time and money with Checkin’s accounting module. It makes it easy for our accountant to keep track of the entries, which simplifies the accounting work.”
“Since we switched to Checkin, participant registration has become much easier, and conversions have skyrocketed! Checkin creates seamless, next-generation customer journeys for the events industry.” Says Christoffer Omberg, Co-founder and Partner Oslo Business Forum
Creating a Checkin account costs you nothing.
You can test and use Checkin completely free, up to the point where you have sold your first event ticket.
As we like to say: "We take on a large portion of your workload, but only a tiny fraction of your ticket revenue. "
Our pricing is simple:
Check out our complete pricing model here.
Step 1: Set up your event (Cost: €0)
What you do: Create your free Checkin account and build your event. Test every feature for as long as you need—days, weeks, or months. There's no pressure and no time limit.
How we help: Our team reviews your setup and optimizes it for your specific needs. Think of us as your event tech consultants.
What you pay: Nothing. Zero. It's completely free until you sell your first ticket.
Step 2: Launch and open registration (Cost: Still €0)
What you do: Publish your event page, open registration, and start promoting to your audience.
How we help: We're available for any questions or changes you need during the registration period. Real support from real people.
What you pay: Still nothing. Zero cost until actual revenue starts flowing.
Step 3: Run your event successfully (Cost: Success-based)
What you do: Focus entirely on attendee experience and delivering an unforgettable event.
How we help: Checkin helps you save time when handling order changes, registrations, processing payments, and sending attendee communication. It all runs seamlessly in the background.
What you pay: €1 per actual attendee + 2% of ticket revenue + 2.5% transaction fee per paid ticket sold.
Stop letting simple tools complicate your events.
Your conferences, festivals, and professional courses deserve a platform built specifically for the level of detail and administration you manage every day.
Checkin isn't just a registration tool; it's the all-in-one solution that handles the heavy lifting—from integrated financial administration to complexity handling and seamless check-in.
This means you can reduce your accounting workload by up to 95% and save dozens of hours on manual tasks.
Which is the main reason why event organizers in the Nordics are switching to Checkin.
Checkin is the smart choice built for your specific challenges.
The best part? It's entirely risk-free to try.
There are zero costs until you sell your first ticket.
You can set up your event, test every feature, and see exactly how Checkin handles your specific challenges, all for free.
Create your account today, or schedule your personalized demo.
Answer:
Checkin is a complete event management platform that covers every stage of the participant journey — from registration and payments to on-site check-in and post-event reporting.
Unlike simple registration systems, Checkin is designed for event organizers who run larger or more complex events with multiple ticket categories, advanced payment setups, and hundreds of attendees.
By automating routine tasks, simplifying financial workflows, and providing live insight into event performance, Checkin helps reduce administrative work while ensuring a smooth and professional experience for both organizers and participants.
Answer:
Checkin is the all-in-one platform for the modern, professional event organizer who runs complex events like conferences, festivals, corporate gatherings, and large non-profit events as well as those who provide physical and digital courses weekly.
Our users are those who:
Answer: Checkin is an all-in-one event management platform that goes far beyond simple registration. It's built for event organizers managing complex events with hundreds of participants.
The key difference is the integrated nature of the platform:
Checkin is the complete solution for organizers who need to eliminate administrative work and streamline financial workflows.
Answer: Yes, absolutely.
Checkin is fully flexible: it works for events that are entirely free, entirely paid, or a combination of both.
You can use the platform to manage free registrations and participants, or set up multiple paid ticket types, manage discounts, and handle secure online payments.
The Checkin system is completely free to use until you sell your first ticket. For free events, the only cost is € 1 per ticket.
Answer: Checkin uses a transparent, success-based pricing model with zero fixed costs. You can create and publish your event for free; costs only occur when participants register.
As an event organizer, you maintain flexibility: you can choose to include the cost of Checkin in your ticket price.
Answer: Getting started is simple and completely risk-free.
If you need hands-on guidance, you can also book a complimentary, 30-minute personalized demo to review your specific challenges and optimize your setup.