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Accommodation

From booking chaos to seamless attendee experience

The best conferences stand out not just for their professional content, but also for the seamless attendee experience they offer.

Checkin’s accommodation module allows your attendees to book their hotel room while they register for the event – an easy, efficient and professional solution.

While your competitors are still struggling with manual hotel bookings and Excel spreadsheets, you have more time to concentrate on the content and quality of your conference.

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Hotel reservation

Hotel rooms are a natural part of the registration process

Imagine attendees being able to book hotel rooms when they register – with no additional forms, emails or phone calls.

Full overview, zero complexity.

  • Easily add different room options with prices and availability.

  • Offer flexible pricing models and packages with meals or additional services.

  • Process payment for accommodation at the same time as the attendance fee.

Hotel Registration

Tailored comfort

Your experience, your choice

Allow attendees to define their own experience down to the smallest detail. From breakfast preferences to special room requests, everything is handled seamlessly.

Do you want to

  • Add checkboxes for add-ons like breakfast or parking.

  • Combine specific needs like allergies or special preferences.

  • Offer choices between room types, views or other specifications.

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Real-time overview

No details go under the radar

You won't have to spend hours manually tracking who booked which room. Obtain a complete overview with just a few clicks.

Do you want to

  • Track booking status and room availability in real-time.

  • Export reports in various formats for easy sharing.

  • Filter data based on date, room type or attendee groups.

Accommodation

Why customers love our accommodation module

Today's events require more than just basic booking solutions – they require intelligent technology that understands and adapts to your and your attendees specific needs.

Our accommodation module is tailored to provide you with maximum flexibility and minimal complexity. Checkin accommodation takes your event to the next level without you having to spend extra time on manually booking accommodation.

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    A comprehensive solution

    Everything is combined into one system.

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    User-friendly

    We’ve made the system intuitive for both you and your attendees.

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    Time saving

    Automated processes free up valuable time.

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    Flexible

    Our accommodation module is tailored to the specific needs of your event.

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Common questions about event accommodation management

The questions below are among the most common from event organisers evaluating accommodation management software. Each answer is self-contained.

Can I sell hotel rooms and event tickets in the same transaction?

Yes. Checkin allows you to combine tickets, meals, and accommodation into a single booking flow. This feature saves the organizer a massive amount of time by eliminating the need to cross-reference multiple lists and systems.

How does the system handle room allocation and hotel lists?

The system automatically tracks room availability in real-time. You can generate professional rooming lists for the hotel with a single click, ensuring the hotel has all the necessary guest information without manual data entry.

Can I manage different room types and prices?

Absolutely. You can set up various room categories (single, double, suites) with specific capacities and pricing logic, including early-bird rates or package deals.

Does the system handle invoicing for both tickets and rooms?

Yes. Checkin automates the entire financial process. Whether the attendee pays by card or invoice, the system handles the VAT and settlements for the entire package, saving you hours of reconciliation.